Generations Corvette Club of the Carolinas
By-laws and Constitution
Article I - Name and Purpose
Section 1: Name
1. The name of the club will be Generations Corvette Club of the Carolinas.
Section 2: Purpose
The general purpose of the club shall be to:
1. Promote the Chevrolet Corvette.
2. Promote the “Corvette Lifestyle” by providing a catalyst for members to meet, associate, and form new and continuing friendships, and to have FUN. This will be accomplished by encouraging planned trips, events and social gatherings for the members and the guests of Generations Corvette Club of the Carolinas.
3. Encourage careful and skillful driving on public highways.
4. Act as a good citizen in the community through the support of charitable causes at a local level.
Article II - Membership
Section 1: Members
1. Membership in the club shall be restricted to owners of a Corvette.
2. To retain membership each member must attend six (6) events per year.
Section 2: Applicants
1. Must be the minimum of 21 years of age.
2. Prospective members must submit a completed membership application.
3. Prospective Members must submit payment of annual dues with membership application.
4. Each applicant must attend two (2) club sponsored events.
All applicants can expect the application and approval process to be completed at the first monthly meeting after the applicant has attended two club events.
Any applicant may be denied membership for any reason. Voting on the applicant will be done by a paper ballot system. Five (5) votes against constitute a denial of membership application. If the membership application is denied, payment of annual dues will be refunded.
Section 3: Conflict of Interest
1. Any member serving on the present Board of Directors with Generations Corvette Club of the Carolinas cannot be an officer in any other Corvette club in the Carolina region due to a potential conflict of interest.
2. Any member may hold joint membership in another Corvette club at anytime.
Section 4: Types of Membership
1. Founding Member - These members are defined as persons that have founded Generations Corvette Club of the Carolinas.
2. Charter Member - These members are defined as persons that became members in the 2008 year.
3. Member - Any club member that have joined after January 1, 2009.
4. Honorary Member - This title is given to persons or organizations whose interest in, support of, or contribution to the club merits such recognition.
5. Member of the Year - Any member nominated by the Founding Members and voted on by the membership will hold a place of honor. This person will not be required to pay membership dues for the following year, and will hold privileges deemed by the President.
Section 5: Dues
1. Annual dues shall be $60.00 per year.
2. Payable annually or in quarterly installments on $15.00.
3. If any check made payable to Generations Corvette Club of the Carolinas is returned due to insufficient funds, that member will be held liable to the club for $25.00 for charges levied against the club’s treasury as a result of that returned check.
4. Any member with unpaid dues for more then ninety (90) days will be dropped from the membership roster until outstanding dues are brought current.
5. Any member dropped for unpaid dues will lose all club privileges.
6. When unpaid dues are brought current the member will be reinstated immediately with no further penalty.
Section 6: Expulsion
1. Any member can be expelled for any infraction(s) of the club rules or other causes as (1) may be determined by the majority of the members, and (2) voted upon by a majority of the club officers as being in the best interest of the club.
2. The member in question will be given written notification within thirty (30) days prior to the Officers voting.
3. The member in question must respond within thirty (30) days of notification.
4. Before any such action is taken, the member shall have the opportunity to submit in writing or in person his/her position on any charge of which he/she has been notified.
Section 7: Resignation of Membership
1. Any member may resign by directing a letter or e-mail of resignation to the Vice-President of Membership and Secretary.
2. All verbal resignations must be done in the presence of the Vice-President of Membership or the Secretary and one other club officer.
3. On the date of resignation all club privileges will stop, and the member’s name will be removed from all club informational lists.
Section 8: Reinstatement of Membership
1. Any member wishing to reinstate their membership must present a letter or e-mail directed to the President and Vice-President of Membership. This will be reviewed and presented at the next club meeting for the members to vote on the re-establishment of membership.
2. The membership reinstatement vote will be that of the simple majority of members present at given meeting.
Article III- Meetings
Section 1: Annual Meeting
1. The Annual Meeting shall be held in November of each year for the election of officers, reports of officers and committees, and for such other business as lawfully may come before this meeting.
Section 2: Business Meetings
1. Regular monthly meetings of members shall be held on the last Saturday every month.
2. The meeting date can be changed if it conflicts with another scheduled activity.
3. Business meetings and locations will be posted on the club’s website a minimum of thirty (30) days prior to the meeting.
Section 3: Officer Meetings
1. The President, Vice-President of Automotive, Vice President of Membership, Secretary, Treasurer, Events Coordinator, Public Relations, and Officer-at-Large shall meet once a month before the business meeting of the general membership of the club.
2. Any member may attend this meeting with prior notice so accommodations for seating can be obtained.
Section 4: Special Meetings
1. In addition to any provisions of the by-laws, special meetings of the members may be called by the President, by a majority of the Officers, or by a petition of 10 (ten) members or more.
Section 5: Notice of Special Meetings
1. Notice of special meetings, stating the place, day, hour and purpose shall be prepared by the Secretary and sent to each active member not less then seven (7) days in advance of the scheduled meeting.
Section 6: Meeting Order
1. All meetings will follow “Robert’s Rules of Order”
Article IV - Voting
Section 1: Quorum
1. At all stated meetings of the members, all members present shall constitute a Quorum.
2. All voting action regarding club business shall be by a simple majority of the quorum.
3. All Officer Elections will require three-fourths (¾) vote of the entire membership.
Section 2: Voting Rights
1. One vote per active member in good standing.
2. Honorary Members do not have voting privileges.
3. Absentee ballots will be accepted (See Article V, Section 3: Absentee Ballots).
4. No proxy votes will be allowed.
Section 3: Absentee Ballots
1. All members wishing to vote are encouraged to attend all meetings and to vote in person.
2. In times of scheduling conflicts Absentee Ballots will be allowed by obtaining a ballot from the President.
3. All absentee ballots will be returned to the President.
4. The acceptable forms for return of absentee ballots to the President are hand delivery and U.S. Postal Service only. No other board member will be allowed to accept absentee ballots.
5. All absentee ballots must be signed, dated and placed in a sealed envelope. Ballots not signed will not be counted.
6. Opened ballots will not be counted.
Article V - Officers
Section 1: Number of Officers
1. Officers of the club shall be:
Section 2: Election of Officers
1. Election of officers shall be held at the Annual Meeting in November when offices are vacated.
2. All officers shall be elected by a majority vote of at least three-fourths (¾) of the active members.
3. Absentee Ballots will be accepted. (See Article V Section 3).
4. Members wanting to run for election may only run for one position at a time.
Section 3: Resignation of Officers
1. In the event that any of the aforementioned officers shall resign or become unable to hold office before the end of his/her elected term, the club members shall nominate and vote on a member to fill said vacancy.
2. Any open position will be temporarily filled by the Officer-at-Large with the exception of President. The President position will be filled by the Vice-President and Officer-at-Large will fill the position of Vice-President.
3. A special election for the purpose of filling a vacant officer position must be held no later then two (2) meetings after said resignation.
4. After the election the Officer-at-Large will return to the duties of his or her post.
5. The Officer-at-Large may run for any open position by resigning their current position.
Article VI - Officer Duties
Section 1: President
1. The President will act in a manner that puts the club’s interest above his or her own.
2. The President oversees and provides leadership and direction as to the on-going operation of Generations Corvette Club of the Carolinas.
3. The President meets a minimum of once a month with all other officers to discuss issues, events, and future activities of the club.
4. The President delegates various duties to Officers and provides appropriate follow-up.
5. The President conducts monthly business meetings with the membership to keep them apprised of upcoming events and activities.
6. The President will have the authority to sign checks and to authorize payment of club debts.
7. The President, when warranted, puts out for vote to membership any suggested changes that would significantly impact the club as a whole.
8. The President meets and greets members and guests at all events, meetings and activities.
9. The President assists the Vice-President of Automotive in website design and updates.
10. The President will review all “New Member Applications” with the Vice-President of Membership.
Section 2: Vice President of Automotive
1. The Vice-President of Automotive will act in a manner that puts the club’s interest above his or her own.
2. The Vice-President of Automotive represents the President in the President’s absence.
3. The Vice-President of Automotive plans and coordinates all activities with the Events Coordinator.
4. The Vice-President of Automotive meets and greets members and guests at all events, meetings and club activities.
5. The Vice President of Automotive has the authority to sign club check in order to settle club debts in the absence of the President.
Section 3: Vice-President of Membership
1. The Vice-President of Membership will act in a manner that puts the club’s interest above his or her own.
2. The Vice-President of Membership will be the point of contact for any person wanting to join Generations Corvette Club of the Carolinas.
3. The Vice-President of Membership will be responsible for distribution of new membership packages.
4. The Vice-President of Membership will review all “New Member Applications” with the President.
5. The Vice-President of Membership prepares write-ups for the “New Rides” section of the club’s website.
6. The Vice President of Membership will introduce perspective members to the general membership at all meetings, and maintains and distributes updated membership lists on a regular basis to the membership.
Section 4: Secretary
1. The Secretary will act in a manner that puts the club’s interest above his or her own.
2. The Secretary prepares new member packages for the President and Vice President of Membership to sign and distribute.
3. The Secretary has custody and responsibility for all club records, and communications.
4. The Secretary will prepare ballots for elections and any time ballots are required for voting.
5. The Secretary will count all ballots at club officer elections and any time ballots are required.
6. The Secretary shall attend all meetings of the members and officers, and shall record all minutes and votes in a book kept for this purpose. In the absence of the Secretary, The Member-At-Large will be responsible for these duties.
7. The Secretary shall have the authority to sign club checks in order to settle club debts in the absence of the President and Vice-President.
8. The Secretary meets and greets members and guests at all events, meetings and activities.
Section 5: Treasurer
1. The Treasurer will act in a manner that puts the club’s interest above his or her own.
2. The Treasurer shall prepare all checks for payment of club debts.
3. The Treasurer shall not be allowed to sign checks.
4. The Treasurer will have custody and responsibility for all monies, gift certificates, debts and obligations belonging to the club.
5. The Treasurer shall issue payment for the club’s debts upon approval of the President.
6. The Treasurer shall be bonded, at the club expense, if required by the officers.
7. The Treasurer will give a report on the financial status of the club at meetings when required.
Section 6: Events Coordinator
1. The Events Coordinator will act in a manner that puts the club’s interest above his or her own.
2. The Events Coordinator will provide a calendar of events for inclusion on the club’s website.
3. The Events Coordinator will act as the club’s contact person for all social events. This includes all events or activities that are coordinated by members.
4. The Events Coordinator will be responsible for keeping track of all club physical equipment or property and its location.
5. The Events Coordinator will act as the club’s liaison with the media.
Section 7: Public Relations 3. The Public Relations officer is responsible for the club website design and development. 4. The Public Relations officer updates all links to other websites. 5. The Public Relations officer will obtain information from the Events Coordinator on upcoming events for inclusion on the club website. 6. The Public Relations officer is responsible for removing inappropriate postings from the guest book on the club’s website.
1. The Public Relations officer will act in a manner that puts the club's interest above his or her own.
2. The Public Relations officer is responsible for all governmental forms (federal, state,
and county).
Section 8: Member-at-Large
1. The Member-At-Large will act in a manner that puts the club’s interest above his or her own.
2. The Member-At-Large will temporarily fill any vacancy caused by the absence of any officer.
3. The Member-At-Large performs the duties of President in the absence of the President and both Vice-Presidents.
4. The Member-At-Large will coordinate all “Store” activities, collecting orders and monies, for merchandise and will be responsible for distribution of said merchandise to those members who have placed orders and paid for them.
Article VII – Committees
Section 1: Appointment of Committees
1. Each club officer shall appoint such committees as he/she finds desirable from time to time.
2. Committee’s duties shall be outlined by the officer forming said committee.
3. All reports of action taken by a committee must be voted on by a majority of the entire committee.
Section 2: Standing Committee
1. Generations Corvette Club of the Carolinas will have a standing committee for the purpose of Charity.
2. The chairperson will be picked by the President.
3. This Chairperson will be a member in good standing of the club.
4. The Chairperson can select additional members to help with planning and organization of charity events and fundraisers for charities at a local level.
5. The Charity Committee will research local charities that they feel should be supported by Generations Corvette Club of the Carolinas.
6. All monetary donations recommended by the Charity Committee must be voted on by the members present at the business meeting when the committee’s recommendations are made, and cannot be tabled for discussion at a later date.
7. The Charity Committee can never be disbanded; or removed as a function of Generations Corvette Club of the Carolinas.
Article VIII - Club Events and Activities
Section 1: Club Events and Activities
1. Activities of the club shall consist of planned road trips, gatherings and events for Corvette owners planned by any members wishing to coordinate such activity with the Events Coordinator.
2. The Events Coordinator or member coordinating the event must write a brief article with pictures to be placed on the club's website.
Section 2: Car Shows
1.